Climate & Response Framework

 C&R Framework

How does the Climate & Response Process work? 

The Climate & Response Process framework contains several essential steps for exploring, understanding and implementing positive pathways forward in units across the university. These steps include: Intake, Identifying Stakeholders, Written Proposal, Data Gathering, Feedback, and lastly the Executive Summary and Recommendations.

Intake: During Intake, the Climate & Response Specialist will explore initial needs and concerns with the primary contact for the unit, often the leader(s). These preliminary conversations will help to develop a plan that will best fit the needs and climate of the unit. A critical element of Climate & Response work is that it is voluntary – work with the Climate & Response Specialist is not intended to be a sanction or disciplinary action for an individual or a unit.

Identifying stakeholders: After the intake process it is time to identify all stakeholders within a particular unit in order to fully understand the climate at various angles within the unit. Building trust is crucial and all perspectives and voices are vital to the process. This helps increase accuracy in storytelling of experiences within the climate of that unit. Stakeholders may include leaders, informal leaders, logistical contacts, influencers, university partners, among others.

Written Proposal: After collecting the information from initial stakeholder meetings, it is important to create a proposal of potential needs of the unit. The proposal will include a plan for how the Climate & Response Specialist will collect additional information and find ways to measure social change within the unit. The proposal is then shared with the entire unit. This is important to establish continued buy-in from leaders and stakeholders to demonstrate that this process and the work being done will create change with continued commitment from the unit. The Climate & Response Specialist will include in the proposal the next steps in the process, which may include one-on-one interviews, focus groups, facilitated dialogues, or other methods needed to further the work being done. 

Data Gathering: Once the proposal for identifying needs is agreed upon, gathering additional information from all stakeholders associated with the unit will begin. During this phase, the C& R Specialist will gain a better understanding of the needs and begin developing recommendations. The process for data gathering is often decided based on the intensity of the climate assistance needed and the size of the unit.

Feedback & Executive Summary: Once data gathering sessions are completed, a summary of trends and themes will be created for review by the unit. Often there is an opportunity for discussion and/or anonymous feedback around the trends and themes to ensure accuracy of the information. Then, if any changes are required, those are made and incorporated into an executive summary. At this point, the C&R Specialist will work collaboratively with the unit to develop recommendations and an implementation plan. The Climate & Response Specialist will continue to be available to the unit as a guide and resource during the implementation phase.